Athlon Club
Help Desk/General

Bookings

How to book and cancel in the app, booking rules, the waiting list, limits on active bookings, capacities and the block for missed cancellations, including the lanes and sessions of Nuoto Libero.

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๐Ÿ“… All activities are booked from the app ยท Bookings

How to book and cancel

  1. Open the Athlon Club app and tap Bookings in the bar at the bottom.
  2. Choose the day and, under What would you like to do?, the activity: each tile shows how many classes there are that day.
  3. On the class you want, tap Book. If the class is full, the button says Waiting list.
  4. All your bookings are in Your bookings, at the top of the screen, whatever day youโ€™re looking at. To cancel, tap Cancel (or Cancel booking on the class) and confirm.

If youโ€™re booking for a family member, choose the person at the top first: the screen shows who youโ€™re booking for.

Activities that require booking

Gym Floor ยท Corsi Fitness ยท Aqua Fitness ยท Scuola Nuoto Adulti ยท Nuoto Libero Assistito ยท Corsi Fitness Virtual ยท Baby Nuoto (born in 2024, 2025 and 2026) ยท Scuola Nuoto Bambini make-up classes ยท Group Reformer

Why you book

Booking isnโ€™t a formality: itโ€™s what keeps both you and us up to date. It does three things, and theyโ€™re all for the person booking.

  • The spot is yours. You arrive knowing thereโ€™s room, instead of finding out in the studio or at the poolside. And you see how many people there are at that time, so you can choose the slot that suits you.
  • If something changes, you know in advance. A trainer or instructor replaced, a class changing type or time: we know who was booked and can let you know, instead of you finding out when you arrive.
  • On the gym floor, it tells you when the assistant is there. When you book the Gym Floor you choose between the Con Assistenza slot โ€” a floor assistant who supervises the activity and gives tips โ€” and Allenamento Libero, where thereโ€™s no assistant and you train with the plan you already have. In the app, the times with the assistant have a badge. For one-to-one coaching there are Personal Training sessions, booked separately from the same Bookings screen.

๐Ÿ“Œ For Scuola Nuoto Bambini you book make-up classes, not regular classes. There the group is fixed: day and time are chosen at enrollment and stay the same for the season, and with the twice-a-week option there are two fixed groups โ€” you donโ€™t choose different times from week to week. Baby Nuoto, on the other hand, is booked session by session, like the adult activities: sessions are on Saturday and Sunday mornings at 9:30, 10:10, 10:50 and 11:30, split into two age groups โ€” up to 15 months and over 15 months โ€” and which of the four is the one for your childโ€™s age group youโ€™ll see when booking, along with the spots left.

Main rules

  • Bookings open 3 days before (72 hours) and from then on stay open until the class starts: you can book at any time within the window, even at the very last second โ€” thereโ€™s no earlier deadline for booking. Before bookings open, the class says Bookable fromโ€ฆ and the day.
  • Cancellation possible up to 1 hour before the class starts
  • Without a membership, a single class is paid for when you book it: the app immediately offers Buy and book, by credit card. If the payment isnโ€™t completed, the booking stays provisional and is released automatically within 5-10 minutes โ€” thereโ€™s no way to book today and pay later, nor after the class has taken place
  • Corsi Fitness, Aqua Fitness, Scuola Nuoto Adulti: max 3 active bookings at the same time
  • Group Reformer: max 1 active booking at a time

โœ… โ€œActiveโ€ means scheduled. A class that has already taken place no longer counts: when the one you booked is over, the slot frees up and you book the next one โ€” without canceling anything. If the limit stops you, wait for the class to pass instead of canceling it. The app tells you on the class, along with which bookings are taking up the limit.

โš ๏ธ The waiting list takes up a slot just like a confirmed booking. If youโ€™re on a waiting list, that slot is taken and you canโ€™t book anything else in the same category: itโ€™s the most common reason for being blocked by the booking limit.

๐Ÿ”’ Canโ€™t book? The causes are a closed set of cases, each with its own on-screen message: I canโ€™t book a class.

Why canceling matters

Why is it important to cancel? Canceling in good time means the person on the waiting list is notified automatically by email and SMS and can take part in the class in your place.

Cancellation deadline: you can cancel a booking from the app up to 1 hour before the class starts.

Consequences of not canceling: if you donโ€™t cancel and donโ€™t show up more than twice within 30 days, the system will apply an automatic booking block for 3 days.


Frequently asked questions

How does the waiting list work?

The waiting list is for bookings, not for enrollments. It applies to the single class you book โ€” fitness classes, water classes, the gym floor, Scuola Nuoto Adulti, Group Reformer, Baby Nuoto and Scuola Nuoto Bambini make-up classes. To enroll in a Scuola Nuoto Bambini, Nuoto Agonistico or Pallanuoto group thereโ€™s no waiting list at all: if the group you want is full, you choose among those that still have spots, and if none of them works, write to the team โ€” nobody is put in a queue and nobody gets an automatic notification when a spot frees up.

Baby Nuoto is on the bookings side, and it isnโ€™t an exception to remember: there you donโ€™t enroll in a group for the season, you book one class at a time like the adult activities. So if the class you want is full, the waiting list is there, with the rules on this page.

If the class you want to book is full, tap Waiting list. When someone who has booked cancels, the list moves in chronological order and the person moving up always automatically receives an email and an SMS letting them know. Moving up is possible until 1 hour before the start. If you change your mind, you can remove yourself from the list on the same screen, again up to 1 hour before.

If you bought a single class and donโ€™t get a spot, the entry you bought is credited back โ€” the product, not the amount.

I was on the waiting list and got a spot, but I can no longer come: can I cancel?

When you move up from the waiting list you always receive an automatic email and SMS letting you know: from that moment the class is booked in your name like any other and appears in Your bookings.

So the rule for all bookings applies: you can cancel from the app up to 1 hour before the start, and the spot goes to the next person on the list. After that deadline cancellation isnโ€™t possible, not even through the front desk.

What happens if I donโ€™t cancel in time?

If you donโ€™t cancel and donโ€™t show up more than 2 times in 30 days, booking will be blocked for 3 days.

I bought a single class and need to cancel. What happens?

If you cancel up to 1 hour before the start (2 hours for a one-to-one session), the entry you bought is credited back โ€” the product, not the amount: you donโ€™t receive a refund or a credit in euros. You use it for a new booking within 30 days of the date you bought it: a single class is valid for 30 days from purchase, and canceling doesnโ€™t extend the expiry. The same applies to any single class purchased, for any activity.

How you can tell the credit is there: when you book your next class, the app doesnโ€™t ask you to buy it again. Thereโ€™s no reduced or zero amount to look for: the purchase simply isnโ€™t offered, because you already have the entry.

If you donโ€™t cancel in time, the class is lost.

I booked a single class: when do I pay?

Right away, on the same screen: if you donโ€™t have a membership that includes it, the app offers Buy and book, with the price, and the payment must be completed there to confirm your spot. Itโ€™s never a charge deferred until after the class.

If the confirmation comes without taking you to the payment, your spot is not guaranteed: the booking stays provisional and is released automatically within 5-10 minutes if the payment isnโ€™t completed. If you really need that spot, go back to the app and complete the purchase within those minutes; if the payment still doesnโ€™t appear, write to the team from the virtual assistant (the button at the top right) with a screenshot.

Why canโ€™t I cancel up to the last minute?

1 hour is the minimum time needed to notify the person on the waiting list and allow them to get to the club.

Iโ€™ve missed the cancellation deadline: can you cancel it for me?

After the deadline, cancellation isnโ€™t possible, and the front desk isnโ€™t authorized to make exceptions as a matter of course. Exceptions are assessed case by case and are not a right.

Itโ€™s full: can you add a spot?

No. The maximum number of participants per class and of children per pool canโ€™t be exceeded on request, not even as an exception: it depends on safety regulations and on the instructor-to-student ratio. From here on, though, the two questions are different, and so is the answer.

If itโ€™s a group for one of the childrenโ€™s courses โ€” Scuola Nuoto Bambini, Nuoto Agonistico, Pallanuoto โ€” that is, an enrollment, thereโ€™s no waiting list. The app shows all the groups that still have spots: if the one you wanted is full, you choose among the others for the same age group, and if none of them works, you write to the team. Nobody is put in a queue, nobody gets a notification when a spot frees up, and thereโ€™s no way to โ€œbe addedโ€ to a full group.

If instead itโ€™s a single class to book โ€” a fitness class, a water class, the gym floor, Scuola Nuoto Adulti, a make-up class โ€” you can join the Waiting list, which moves in chronological order.

โ€œFullโ€: I canโ€™t enroll my child

That message means exactly what it says: that group is full, and it isnโ€™t a block on your profile. Thereโ€™s nothing to fix and nothing to ask the team to unlock โ€” it isnโ€™t the medical certificate, it isnโ€™t an outstanding payment, it isnโ€™t a problem with the app.

Choose another group. The app shows all those that still have spots for your childโ€™s age group: if none of the available times works, then yes, write to the team from the virtual assistant.

And thereโ€™s no waiting list to join: see the FAQ above.

Whatโ€™s the capacity of the classes?

It depends on the room, not on the class: two different classes in the same room have the same capacity. As a rough guide:

Room / pool Capacity
Sala A 28-30 spots
Sala B 15 spots
Sala C (Reformer) 10 spots
Vasca Piccola (Aqua Fitness) 16-18 spots
Vasca Grande (Aqua Fitness) 30 spots
Scuola Nuoto Adulti 7 spots per lane
Nuoto Libero 12 spots per slot, 24 in the pool across the two overlapping slots ยท 5 per lane
Gym Floor No capacity limit

For the exact number of spots available in a specific class, the real-time figure is the one you see in the app, on the class: N spots available, Last spot or Full.

Nuoto Libero: how do slots and lanes work?

Each slot lasts 60 minutes and slots start every 30 minutes: thatโ€™s why two slots always overlap. Each slot holds 12 spots, so there are at most 24 people in the pool, and the slotโ€™s figure is the one you see when booking โ€” โ€œ11 of 12โ€ means eleven spots available in that slot.

Each lane holds 5 people and lanes are divided by pace. You donโ€™t choose the lane when booking: booking gets you a spot in the slot, and which lane to swim in is decided at the poolside by the Tecnici Federali (federation-qualified coaches) and the Assistenti Bagnanti (lifeguards) โ€” two distinct roles, both present for the whole slot โ€” who put you with people swimming at your pace. Thatโ€™s why the lane isnโ€™t among the things to choose in the app.

When are the Corsi Fitness classes least busy?

We donโ€™t keep a ranking of the least crowded times: attendance changes from week to week. The most accurate way to get an idea is to look at the Bookings screen in the app: it shows live the instructors, times and spots available for every Corsi Fitness class, which run from 7:40 to 21:00, Monday to Saturday.

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Help Desk

If you also need this

  • I canโ€™t book a classAll the reasons a booking can be blocked, with the message you see in the app and how to fix it โ€” including โ€œbooking blocked due to blocking noteโ€, which is a note on your account and can only be removed by writing to the team, and โ€œyour member is on financial debitโ€, which means a fee to be paid from Home โ†’ To do or from Payments.
  • How to check that a request went throughWhere to check in the app the status of cancellations, freezes, payments, memberships and certificate, without having to ask for confirmation.
  • I havenโ€™t paid or attended: does the membership cancel itself?No. What happens if payments are late, how to pay overdue fees from the app, and how to close out or make up for the months you didn't attend.
  • Scuola Nuoto Make-up ClassesHow to cancel a class and book a make-up class from the app, in the Junior section: rules, full classes (no waiting list), deadline, and what to do if you have an overdue fee.
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Your child is already with us.Your children are already with us.

Your profile already includes your child: weโ€™ll email you the link that opens the app, with the groups still available and the prices.Your profile already includes your children: weโ€™ll email you the link that opens the app, with the groups still available and the prices.

Tell us about your child.

These are the details we use to point you to the right group for their age range.

Have they ever taken a swimming course?
Can they swim without aids (armbands, swim ring)?
Can they swim full front crawl correctly?

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And about you.

We need them to create your account on the portal: from there you can see all the available groups and the costs.

We need them to create your account on the portal, which you use to book classes whenever you like.

You're already registered with us

Your profile exists.

The request for the junior courses has reached the front desk. Your email is already registered with the club, so you don't need a new account: you log in to the Athlon Club app with your email, no password.

  1. Log in to the app with this email and open the Junior section.
  2. Choose the child: you'll see the groups with spots available for their year of birth.
  3. Tap Enroll in this group and complete the signature and payment.
Open the Junior section โ†’Costs and how to enroll

In the app, in the Junior section, choose how to enroll them:

Monthly membership

The spot is kept for them every week.

  1. In the app, open the Junior section and choose the child.
  2. Tap Activate the monthly membership and complete the signature and payment.

Single class

Booked and paid for one at a time.

  1. In the child's page, in the Junior section, open the Baby Nuoto calendar.
  2. Choose the class and pay.
Open the Junior section โ†’The Baby Nuoto page

Your child isn't in your profile yet?

  1. Log in to the Athlon Club app and open the Junior section.
  2. Tap Add a family member and fill in their details.
  3. Confirm: your child appears in the Junior section, ready to be enrolled.
Request sent

We'll be in touch.

It has reached the front desk and a person will reply, usually by the next working day.

We've emailed you how to enroll in Baby Nuoto. The rest โ€” pool, times, who goes in the water with them โ€” is best explained in a conversation.

How to enroll is in your email. To place them in the right group, we need a word with whoever looks after them.

Your assistance request is at the front desk with your profile attached, so no one will ask you for your details again. A person will reply, usually by the next working day.

Would you like us to call you back?

Choose when: a quarter of an hour, and we'll call you.

I'd rather read: go to the Help DeskMeanwhile I'll look through the Help Desk articlesI'd rather read: the Baby Nuoto pageI'd rather read: groups, costs and enrollment

You can close this window: the request is already with the front desk.

All set

Open the email we sent you.

We've just sent it to your email: tap ยซOpen the Junior sectionยป and you're in the app already logged in, no password.

  1. Your profile already includes your child, with the groups still available for their year of birth and the prices.
  2. With more than one child, the app also shows you nearby groups, on the same days and no more than half an hour apart, so you can bring them together.
  3. Choose the group and enroll them from the app, signature and payment included.
  4. If you have any questions, the app assistant opens as soon as you log in.
  1. Your profile already includes your child, with the Baby Nuoto classes and the prices.
  2. You book the class from the app, payment included.
  3. If you have any questions, the app assistant opens as soon as you log in.
Already have the app open? Go to the Junior section

The link is valid for one hour and can only be used once. Can't find it? Check your spam folder too.

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What would you like to talk about?

A few words are enough: memberships, swimming school for a child, times of an activityโ€ฆ

Booked

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You'll get a confirmation email: inside there's a button to reschedule or cancel, if anything changes in the meantime.

Memberships

Let's open the price list for you

Leave us your address: we'll open the memberships and, if we don't know you yet, you'll also get a summary of how they work.

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Two fields and we'll open the price list for you. We need them to send you the summary and to recognize you when you come and visit us.

The notice is on the privacy page.

Placement trial

For which course?

The trial is an assessment in the water, during a real training session. Choose the group: the years of birth help you recognize it.

Answer honestly: the trial is done together with the group, and a level different from the group's doesn't take twenty minutes to show in the water โ€” it shows right away.

Swimming school first

Better to start from the course.

To join this group you need all the technical skills of the required level: it's the level the group already trains at, and anyone who starts further behind spends the season catching up instead of having fun.

Scuola Nuoto Bambini is exactly the place to reach that level โ€” groups by age, an assigned instructor and progress you can check โ€” and moving on from there to competitive swimming is something we do every year.

How to enroll in the coursesSee the Scuola Nuoto

Did we get it wrong? If they can do all the technical skills,.

When

Choose the day.

All set

Your email.

If you've already written to us, or you're already a member, we can skip the formalities: we have your details.

Last step

Who's coming in the pool?

The name of the person doing the trial, and yours for the confirmation. We need everything: this is where the pool record is created.


Booked

See you in the pool.

We've sent you the confirmation by email, with everything you need.

  • Swimsuit, swim cap, flip-flops and bathrobe.
  • Arrive a quarter of an hour early: time to get changed and introduce yourself to the coach.

Athlon ClubVirtual Assistant

How can we help you?

Let's start with your email: it helps me understand whether you're already one of us, so I can give you the right answers instead of generic ones.

What shall we talk about?

So I can give you the answers for that activity instead of the site average.

Your details

Tell us how to reach you: we'll call you back.

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Your son's or daughter's details

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